Core strength

One of the few things you can be certain about is that change is constant. To prepare for whatever is next and adjust your HR strategy, you need to have your employee data and admin events consolidated, in one secure place. 

The HR of the future should be robust and intuitive, providing clear solutions, not jargon. It should be ready to meet the future head-on, without limits. That’s just what our Employee File and Admin Events service provides. It combines our renowned Core HR system with an overall experience that works for both you and your talent.

Keep control of your data

Finding it difficult to keep track? Manage and trace employee data and events, no matter how large or complex your organization is.

Built for you

Why settle for off-the-shelf when you can get bespoke? Enjoy a data model and processes which are a perfect fit for your organization’s needs.

Effortless quality

Say goodbye to confusing processes, and hello to automated, end-to-end workflows. Keeping track has never been so easy.

Change at your own pace

Not ready to make wholesale changes? Minimize disruption by using our flexible system to deploy new features in smaller, more manageable chunks.

Intelligent control

Stay one step ahead. We combine automated processes, data quality control, and clear information to make sure you get the full picture. 

How it works

If you like the sound of all that, we’d like to show you more. Here’s how our employee file and admin events solution works and exactly what you can do with it.

Employee file

Improve how you manage your employee files and make your data work for you, with a flexible model containing over 350 separate fields:

  • Track and trace even the most complex information using data versioning 
  • Ensure data meets the strictest quality standards
  • Use our unique ID management tools, based on the rules you choose
  • Structure content using the in-app editing table
  • Manage things your way with our modular systems, adapted to your organization

Employee self-service

Empower your talent to feel a part of the management process:

  • Grant employees access to all areas of your Talentsoft solution
  • Update your people’s administrative data easily
  • Keep everyone informed of upcoming changes
  • Upload supporting documents quickly and easily

Organization management

Our comprehensive management tools allow you to organize your data in a clear, accessible way:

  • Provide flexible, customizable visualizations of data in a variety of formats
  • Make changes to data at any time 
  • Anticipate future trends and forecast
  • Ensure your organization stays organized using structural libraries
  • Keep track with a full history of any changes made to your organization

Templating management

Use our powerful platform to tailor data to work for you:

  • Adapt employee files and administrative events to your specific needs
  • Configure datasets, so you only see the information you need

Admin events management

A customizable system to streamline common admin actions:

  • Access a convenient homepage that provides clear information on processes, including employee arrivals and departures
  • Follow up on employee-related actions using configurable tables
  • Receive alerts for ongoing issues
  • Add employees to your system in bulk, using auto-import or manual entry

Process management

Everything you need to make your most important processes quick and efficient:

  • Ensure consistency with pre-packaged employee processes including preboarding, onboarding, and offboarding
  • Stay connected by automating workflow notifications 
  • Help employees and managers with dashboard widgets for ongoing tasks
  • Stay secure with GDPR-compliant processes

Workforce analytics

Ensure you have high-quality employee data to help drive your organization forward:

  • Improve management decisions through detailed workforce data and analysis
  • Make sure the right people have access to the right information, using private and public dashboards
  • Keep records up to date with tools to help identify missing and irrelevant data

Admin event management

Templating management

Workforce analytics

Employee and organizational data

The employee experience is very much about easy access to information. Before employee data had to be retrieved manually, which wasn’t very time efficient. Managers can also access the system from anywhere they are, rather than having to come into the office


The Talentsoft solution has made us more efficient and more precise. Core HR is a valuable data management tool that centralizes all our data in a single system and enables us to meet all our technical and functional objectives.

Mourad Slitni, HRIS Manager – Baobab

Customer experience

We make a promise to help organizations transform, one talent at a time. We can only achieve this by walking hand-in-hand with you to ensure you’re getting the most out of our open platform. Using our Services, you get the opportunity to enrich and enhance your experience as a Talentsoft customer.

Already a customer?

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Here’s a list of the most common questions we get asked. Have a look through the topics below to find what you’re looking for.

Is it possible to have a workflow for onboarding/offboarding?

Workflow engine for pre-boarding, onboarding, offboarding and crossboarding is available with configurable forms and BPM engine to design flows across multiple stakeholders and parallel flows if needed.

Do you facilitate Employee data management?

Master data is managed in Talentsoft Hub. Talentsoft Hub applies date management to all fields, allowing data to have start and end dates, which enables HR to manage historical versions as well as future versions of each data type. Furthermore data control will help HR ensure that data is tracked in the correct format and that no data is missing. Based on the dates applied to all fields, it is also possible to trigger events (e.g. onboarding, termination, updating, etc.)

Do you enable employees to perform self-service, to reduce administration staff workload?

The My talentsoft portal gives employees access to perform self service on selected masterdata, report change of address, change of bank account, upload copy of work permit/ID or other important documents etc. Through the use of widgets it is also possible to show data from other 3rd party applications such as expenses, time & attendance etc.

Get a demo

Want to see our platform in action? No problem. We have lots of short, useful videos that show how our solution works and how it’ll help you unlock potential.